Email Client

The Daisho Email client allows you to send and receive email using the POP3 and SMTP protocols.

To help you organize your emails, Daisho allows you to tag emails and organize them into folder like structures called filters.

Finally, Daisho provides the concept of a Work Environment which essentially allows you to save your network settings for different environments and then easily switch to the correct settings depending on which environment you're in.

Concepts

What is a Work Environment

Work Environment feature is purpose-built for the professional who has several work environments.
It allows you to set up environments according to your own need.

It contains

General setting
Internet setting
Email setting

For example, you are working for Company A and Company B parallelly. You can set one work environment for Company A and one work environment for Company B.

You can set the related contexts for each of the environment. ------In General setting
According to different network you need for these two companies, you can set up the Proxy Configuration for each of the environment. ------In Internet setting
You can choose the email accounts you want to use for each of these companies and set them up in the work environment. ------In Email Setting

What is Email

The Email View is divided into four subviews:

Email Labels
Email Filters
Email List
Email Details

Email Labels

The Email Labels view is divided into two parts: The Standard Labels and My Labels. Standard labels are default categories as Inbox, Drafts etc. where you store your Emails. In My labels you can create your individual subunits for your Emails.

Email Filters

The Email Filters view shows your Email labels in a tree hierarchy.

Email List

The Email List view shows you all Emails with Addresser/ Recipient, Subject, Date and Size. You can filter the Emails by clicking a category/label in the Email Labels or in the Email Filters.

Email Details

The Email Details view shows you a certain Email with Addresser/ Recipient, Subject and Email Text. Select the email you want to read in the Email List, then you can view the details of this email in Email Details.

What is Plain Text/Html

Plain text is a term used for an ordinary unformatted sequential file readable as textual material. The text is applied as it was entered. There is no option for highlighting, because it cannot contain any formatting commands.

Html is the abbreviation for HyperText Markup Language, and is the predominant markup language for web pages. It provides a means to describe the structure of text-based information in a document — by denoting certain text as links, headings, paragraphs, lists, and so on — and to supplement that text with interactive forms, embedded images, and other objects.

What is a Label

A label is a category/folder, which will help you to sort/organize/ tabulate your Emails. Besides the Standard Labels you can also add your individual New Labels to My Labels, which you can define it yourself.

What are Standard Labels

Standard Labels View includes the standard labels that can not be modified or removed. Their positions are fixed in the Standard Labels. They cannot be dragged and dropped to another view.

Inbox, Sent, Outbox, Draft, All Mail and Trash are the available standard labels.

Inbox:

This folder includes the emails that have been received and not processed yet. (What we mean by processing is deleting the email or moving it to any other label folder structure by labeling it).

Sent:

This folder includes the emails that are already sent.

Outbox:

This folder includes the emails that are waiting to be sent. An email can go to the Outbox folder when you are not connected to the internet. Whenever you are connected to the internet again you can send these emails. When these emails are sent they will move to the Sent folder.

Trash:

This folder includes the emails that have been deleted.

All Mail:

This folder includes all the emails that have not been deleted.

Draft:

This folder includes the emails that are not done by editing yet. These emails appear in neither Outbox nor Sent folder. Whenever you want to continue editing or send these unfinished emails, you can reach them under this folder.

What are My Labels

The aim of this view is to propose a better way to structure the emails by labeling them. So this view includes the user created labels. You can create, edit and delete the labels by right clicking on this view.

For more information please go to
How to add a new label to My Labels
How to edit a label in My Labels
How to delete a label from My Labels
Once you created the labels you can associate them with the certain emails. There are two ways to associate an email with the label you want

Drag the email on to this view (My Labels) and drop it onto the label. (This action is not available currently.)
Go the Email List View. Right click on the email which you want to associate with label. From the menu choose the menu item called Labels and consecutively Add Label. Once you have clicked on one of these labels, the selected email is going to be labeled with that label. For more information and screen shots, please refer to How to associate an Email with a label

After completion of a successful association between labels and emails, now you can see the associated emails with that label. To do that, go to the My Labels and click on the label. All the emails that are labeled with the selected label will appear in the Email List.

What are Email Filters

Filters propose a more advanced way of structuring emails. Email Filters view is the view that you can keep your filter tree structure. Besides, you can add new filters, edit and delete these filters in this view.

You can add filters either choosing from the standard labels or from the previously created labels in My Labels.

You can organize your filters in a tree structure. Once you create a filter, this filter is going to be a parent filter which means you can add any subfilters under this parent filter.

You can associate these filters with the emails as our aim is to propose you a better solution to keep your emails in a more structured way. When you drag the email from the Email list view and drop it on one of these filters in the filter-tree structure, email will be associated with that filter.

Please note that when you drop the email on sub filters, this email will be associated with the parent filters automatically. If you want to learn more about filters please refer to What is the Email Filter? How does it work
Besides of adding, editing and deleting the filters, Email Filters present us the functionality of changing the positions of the filters in the treeview. If you want to change the position of particular filter,

Drag and drop it to the desired position staying inside the borders of the Email Filters.

What is the Email Filter? How does it work

As we introduced in help text called What are Email Filters, filters help us organize our emails in a more structured way.

We can add filters and organize our mails in a filter tree structure. For more information how to add and delete filters please refer to
How to add a Filter/ Subfilter to the Email Filters
How to delete a Filter/Subfilter from the Email Filters

What is Cc/Bcc

Cc is the abbreviation for/of Carbon Copy. Entering the name of the recipient in this input field, a copy of the Email will be sent to this recipient, the name of this recipient is visible for all recipients.

Bcc is the abbreviation for/of Blind Carbon Copy. Entering the name of the recipient in this input field, a copy of the Email will be sent to this recipient, the name of this recipient is not visible for other recipients.

Tasks

How to create an Email Account

To create a new Email Account, go to the Menu Window -> Preferences.

A pop up Window appears. Click on Email and Email accounts in the very left column.

Click New Button on the right side to create a new Email Account in the following dialog,

It contains two parts:

Settings
Signature

Settings

Enter your favoured Account name in the input field Account name . Choose preferably a name, which is denoting for the environment of this account, e.g. Business for your account in office. This denomination is for your utilization.
Now, choose the user name you would like to be displayed for other users and enter it in the field User name to display.
In the field Email address you enter your Email address for this account.
The field Reply to Email address is for the Email address you want your contacts to reply (e.g. if you have several work environments, but you want to have all inbound Emails in one inbox).
You need to set up the POP3-Server for receiving emails and the SMTP-Server for sending emails.
Determine, if it should be possible to Leave Messages on the Server and when the messages shall be deleted.

Signature

Here you can preallocate your default signature, which will be displayed at the end of all Emails you send.

How to create a Work Environment

To create a new Work Environment, go to the Menu Window -> Preferences.

A pop up Window appears. Click on Work Environments in the very left column. Then click New button on the right side. A new window will pop up.

Fill in the following dialog to create a new Work Environment.

It contains three parts in this new work environment dialog:

General
Internet
Email

General

In general label, you can set up your Environment Name and also choose the default context for this work environment. You can also set up the contexts for outlook to import and export to certain profiles.

Internet

According to your different work environment, you can set up the Proxy configuration to fit the requirement of your network.

Email

You can add email accounts to the work environment in this label any time you want.

Select the work environment you want to edit, then click Edit button.
Go to Email label, select the email account you want to add to the work environment on the left side table.

Click >> button, then it moves this email account to the right side table.
According to your need, you can set it to Default account, or sending account or receiving account.

Next time, when you compose a new email or reply to an email, you can select the work environment from all the environments you have set. You can also choose different email account belongs to the work environment as well.

Besides, when you click the Send and Receive Action in the Menu bar, only the emails from the email account which you checked as Send or Receive will be downloaded or sent. You can find the Send and Receive Action as below.

For example, you set up Email Account A as Receive and Email Account B as send. Here is the action button.

Then when you click the Send and Receive action, it will only download the receiving emails from Email Account A, but no the receiving emails from Email Account B. This is in order to block certain emails which you don’t want to receive in this work environment at this moment.

How to compose a new E-Mail

Go to the Menu Email -> Compose Email. If you haven't set up any email account yet, you will get a dialog as following.
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By clicking OK, the software will lead you to set up your own email account. You can find more details in How to create an Email Account
After you finish setting a new email account. You will see a dialog as below.
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By clicking Yes, this dialog will disappear. and this email account will be set as default automatically.
By clicking No, a dialog as below will show up.
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Select one of the email account in the table as your sending account.
Click Ok, then this email account is set as sending email account for this time.
If you click the checkbox at the bottom Always use this account to send email, then this email account will be always set as sending email account, and you don't have to select an email account for sending each time.

You will get a similar dialog for setting receiving email account. Follow the steps as setting sending email account, you can set up your receiving email account.

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Then the New Email dialog will pop up as following:
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Enter the name/s of the recipient/s in the inputfields To:/Cc/Bcc. If you want to select a recipient from your contact list, click on the buttons To or button Cc.
Enter the subject of the Email in the input field Subject. Enter your Email text in the field Email and add attachments if you need to and so on.
At the end, you can choose which environment you want to use and which email account you want to use to send out this email. You can also set up this preference at the beginning of creating a new email.
After clicking Send action, your email will be put into Outbox and wait to be sent.
Whenever you want to send your email out, go to the Menu bar, click Email -> Send and Receive.
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Then it will start to send the emails in your Outbox and also start to receive the emails from your receiving email account.

How to add an attachment

To add an attachment, click the clip button. You get a File Dialogue, where you can select the document you want to attach to your Email. You can attach several documents.

How to use the labels

To have the Emails which are correlated with a certain label displayed, you click the name of the label in the Email Labels. All Emails which are ascribed to the selected label will be listed. For a more detailed filtration, use the Email Filters with its labels and sublabels.

How to add a new label to My Labels

There are two ways for you to add a new label:

In My Labels
In Email List

In this page, we will only explain you how to add a label in My Labels. For more information about how to add a new Label in the Email List, please go to How to associate an Email with a label page.

You can adjust this list by clicking this view with the right-mouse-button and selecting Create Label....

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A pop up dialog will show up as following:

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Enter a name for your label and click Ok. Then the new label will be added as the last item in the Email Labels.

After adding a new label to the Email Labels, the new label will be integrated in the list together with Inbox and Outbox etc, which will be shown when you create a filter in the Email Filters as following:

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When you create a filter in the Email Filters, you can select them from the list and build up your own Filter Structure.

How to edit a label in My Labels

You can only edit the My Labels in the Email Labels, but not the Standard Labels.

To edit a label of My Labels, click the favoured label with the right-mouse-button and select Edit Label....

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Here a warning will pop up as following:
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This is to inform you about the consequences for the Email Filters, which the editing of a label in the Email Labels implies (i.e. if the label you want to edit is used in the Email Filters, then the editing will transform also the Label Tree).

How to delete a label from My Labels

You can only delete labels from My Labels.

To delete a label from My Labels, click the favoured label with the right-mouse-button and select Delete Label.

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If the label you want to delete is used in the Email Filters below, you will get a dialog as below and the label can not be deleted from the Email Labels.
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If the label you want to delete is not used in the Email Filters below, you will get a dialog as below. By clicking OK, you can delete this label.
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How to associate an Email with a label

To associate an existent Email with a label, click the favoured Email with the right-mouse-button.

Select Labels -> Add Label, click the label you want to add this email to. Then it will be added to this label.

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If the Email is already ascribed to any filter, this correlation is marked by a tick in front of the correlated filter.

If there is no label you want to associate this email with. Then you can click Add New Label to create a new Label.
- Then a New Label dialog will pop up for you to create a new Label.
- Then this new label will be added on the My Label, and this email will be automatically added to this label.

How to remove a correlation with a label

To remove the correlation with a label, click the favoured E-Mail with the right mouse button, select Labels and Remove label. Here you can select which label you want to remove.

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Then this email will be removed from this label. When you click this label, this email won't show up in the Email List.

How to add a Filter/ Subfilter to the Email Filters

In the Email Filters view you can use the Standard Labels, and the labels from My Labels as your Filter and Subfilters. If you want to adjust the Email Filters, click the view with right-mouse-button.

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The first time you create a new filter, you can only choose to create a New Filter, but not Subfilter. After you have at least one Filter, you can create subfliter to any filter you want.

After adding a New Filter, the new Filter will be listed as the last item in the Email Filters. If you want to relocate a label, click it and hold it, then shift it to the filter you want.

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After adding a New Subfilter, the Subfilter will be added as the subunit of the Filter you clicked. If you want to relocate it, you proceed the same way as with a Filter and shift it to the position you want.

How to delete a Filter/Subfilter from the Email Filters

To delete a Filter from the Email Filters, click the favoured Filter and select Delete Filter.

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If you remove a Filter, the Filter and all its Subfilters will be removed.
If you remove a Subfilter, the main Filter and the remaining Subfilters won't be affected.

If you remove a Filter from the Email Filters, it won't be deleted from the Email Labels.